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On this tab the following fields can be viewed:

 

hmtoggle_plus1Apply

The Apply button is enabled when the user has the correct security profile and an asset number and asset count status have been selected.

 

Clicking Apply will insert a new record.  An existing count record may not be updated or deleted.  Only one count can be performed per day.

 

When the Apply button is clicked, the asset number, count date, count location, and count comments are inserted in the Asset Stock Count table.

 

BUSINESS RULES WHEN ADDING A STOCK COUNT:

 

1.The asset must exist.
2.The date checked cannot be left blank.
3.The checked by employee must be a valid active employee.
4.The location found must be at least 3 characters long.
5.The status must either be Found F, Not Found N, or Unusable U.

 

hmtoggle_plus1Asset Count List Box

It displays the Date and Time checked, Surname, First Name, and Middle Initial of checked by employee, Location found, Asset Count Status Description, Quantity and the Comments from the Asset Stock Count, Column Values, as well as the Employee Master tables.

 

hmtoggle_plus1Asset Count Status

This field specifies the stock count status.  It is populated with the asset count status description from the Column Values table.

 

The asset count status can be Found F, Not Found N, or Unusable U.

 

The number of characters to be entered before the list is shown is governed by the value of "populate length" (mandatory).

 

hmtoggle_plus1Checked By

This field specifies the employee who is responsible for performing the stock count of the asset.  The default is the Asset Responsible Person.

 

It is populated with the Surname, First Name, Middle Initial, and Employee ID from the Employee Master table where the status is Active A.

 

The number of characters to be entered before the list is shown is governed by the value of "populate length" (mandatory).

 

hmtoggle_plus1Check Date

This field indicates the date on which the stock count was performed and defaults to the current date.

 

The check date cannot be a future date.

 

hmtoggle_plus1Comments

Any comments regarding the stock count may be added.

 

It is an alphanumeric field with a maximum length of 255 characters (optional).

 

hmtoggle_plus1Location

This field indicates the location of the asset(s) to be counted.  It displays the location found from the Asset Stock Count table.

 

It is an alphanumeric field with a maximum length of 70 characters (mandatory).

 

hmtoggle_plus1Quantity Found

The asset count quantity found indicates the quantity the Checked By employee found.  Thsi is not verified against the quantity entered on the Asset Information tab.

 

When the user clicks on a record in the "Stock Count" list box, this field displays the total quantity found, for the selected record, from the Asset Stock Count table.