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Non-cred Cheque Printing

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The Non-Creditors Cheque Printing tab is used to print all cheques that are non-creditor related. This means the print of cheques to other concerns and employees as well as printing of cheques to organisations but without settling invoices. The allocation of the cheque to invoices to be settled can occur after the cheque has been printed on the Creditor Payment function.

 

hmtoggle_plus1Bank

It is populated with all banks i.e. the bank code, description, GL account, and GL Suspense account from the Bank Internal table.

 

This bank does not have to be the same as the "Bank" on the Transaction Results tab.  It is only entered when you wish to do an inquiry.

 

The number of characters to be entered before the list is shown is governed by the value of "populate length".

hmtoggle_plus1Beneficiary

This combo populates with bank transactions where:

 

The method is cheque

The print date = 1 Jan 1900

The cancel date = 1 Jan 1900

The employee id or Other concern are not spaces, and

The cheque number is spaces.

hmtoggle_plus1Cheque Number

The current cheque number of the cheque range selected will be displayed. This field is disabled.

hmtoggle_plus1Cheque Range

A cheque range must be selected from which the next cheque number will be allocated to the cheque to be printed/updated.

 

The field populates only with cheque ranges where the to cheque number is greater than the from cheque number range from the Bank Internal table.

hmtoggle_plus1External Organisation

This combo populates with bank transactions where:

 

The method is cheque

The print date = 1 Jan 1900

The cancel date = 1 Jan 1900

The organisation code exists, and

The cheque number is spaces.

hmtoggle_plus1Non-Credit Cheque Printing List

It is populated with bank transactions according to the transactions selected in the Beneficiary or External Organisation combo's.

 

It displays the Organisation Code/Beneficiary, Cheque Beneficiary, Total Amount, Cheque Number, Bank, Transaction Date and Effective Date.

 

When the "Print" button is clicked, the selected bank transaction record will be updated with the print date equal to today's date. The crystal report can be designed to have the effective date as the date to be printed on the cheque.

 

The "Print" button will only enabled if the option "Cheque" is selected and a transaction has been selected in the listbox.

hmtoggle_plus1Print

When the print button is clicked the selected Bank Transaction record will be updated with the print date equal to today's date and the cheque number allocated.

 

When the "Print" button is clicked, the Print Library User Defaults function is invoked allowing the user to specify the printer and the number of copies to be printed if no printers exist for the function, report and host combination.

 

Close the Print Library User Defaults function and click the "Print" button again to print the cheque.

 

The Print button will only enable if the option cheque is selected and once a transaction is selected in the listbox.

 

NOTE: Cheque printing can be done from two functions: Creditors Payment and Bank Transaction Functions.  Each one will activate the Print Library User Defaults if no printer has been setup. The number of copies will always default to one because only one cheque can be printed per number.

hmtoggle_plus1Select Print Options

Cheque

If the non-creditors cheque needs to be printed then this option should be selected. This is the default option.

 

Hand Cheque

If the non-creditors cheque has already been made out by hand then the cheque need only be updated.

 

Selected Non-Creditor

If this option is selected then the Beneficiary combo is enabled (default). Only cheques where the employee id or other concern exist will be populated.

 

Selected External Organisation

If this option is selected the External Organisation combo will be enabled. Only cheques where the organization code exist will be populated.

hmtoggle_plus1Update

When the Update button is clicked the selected bank transaction record will be updated with the print date equal to today's date and the cheque number allocated.

 

The Update button will only enable if the option hand cheque is selected and once a transaction is selected in the list box.