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Transaction Results

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The Transaction Results tab is enabled when a “Bank” is selected on the Inquiry tab and the user has a security profile linked to the function Bank Transaction with an access allowed of Inquire.

 

When the Transaction Results tab is clicked all bank transactions satisfying the selection criteria will be displayed.

 

On this tab the following fields can be viewed:

 

hmtoggle_plus1Apply

The user must have a security profile linked to the function Bank Transaction with an access allowed of Change.

 

The "Apply" button is enabled when a change is made in the Transaction Results grid.  When the "Apply" button is clicked, the following updates are performed:

 

The system validates that remarks have been entered.

The Bank Transaction table is updated with the changes made for the bank selected on the Inquiry tab.

hmtoggle_plus1Print Options

This button prints/preview the  employee expense receipt report

hmtoggle_plus1Reverse

The "Reverse" button is only enabled when the transaction selected has not already been reconciled, there is a bank statement date on the Bank Transaction table and the transaction has not already been cancelled.

 

When reversing a bank transaction the following checks are performed:

 

1.                The profile : Bank Reversal must be allocated to the user for the specific bank.

2.                A reconciled bank transaction can not be reversed - the transaction will first have to be unreconciled.

 

3.        1.  Whenever the beneficiary is an organization code and the direction is "Out of Bank", and the bank transaction exists on the Creditor Settlement table  The transaction will first need                  to be reversed from the creditors payment function.

 

2.  When the bank transaction's direction is "Into Bank" and the beneficiary is an organisation code the bank transaction exists on the Debtor Settlement , the transaction will                                        first need to be unsettled from the debtors transfer settlement function.

 

3.  If the requisition is closed and does not have a node that is Disposed (D) or Closed (C), the status of the requisition will be changed to In Process (I).

 

4.  All the checks done before performing a bank transaction are also applied here.  You must ensure that you have enough advances or that you will not exceed the value limits on                          requisitions.

 

EMPLOYEE

 

There will always be either a requisition or an account.

 

Where there is an account and no advance, depending on the direction, the account will be either debited or credited with the amount.  Where there is a tax amount the Tax Account will be debited or credited depending on the direction.  The Bank will be credited or debited with the nett amount depending on the direction.    Where there is an advance the bank will be credited or debited with the nett amount and the Advance Suspense Account will be debited or credited depending on the direction.

 

Where there is a requisition and an account, the transaction will be performed as above.  The account to be debited or credited will not be determined from the requisition but from the account on the bank transaction record.

 

Where there is a requisition and no account, the transaction will be performed as above.  The account to be debited or credited will be determined from the requisition where the requisitions actual value will be updated.

 

BANK

The GL Suspense Account of the Bank selected will be credited or debited depending on the direction with the nett amount and the Bank selected as beneficiary will be debited or credited with the nett amount.  Tax is not applicable for this type of transaction.  You must be the credit transaction manager of the beneficiary bank from where the funds are being transferred.

 

ORGANISATION

Where there is an account, this account is debited or credited depending on the direction and the bank account is credited or debited with the nett amount.  Where there is a tax amount, the tax account will be credited or debited depending on the direction.

 

Where there is no account this is a transaction resulting from a creditor's payment.  The account to be credited or debited will be read from the Creditor Settlement table.   The bank account will now be debited or credited.  Where there is a tax amount, the tax account will be credited or debited depending on the direction.

 

OTHER CONCERN

There can only be an account on the bank transaction record.  This account will be debited or credited and the bank account will be credited or debited depending on the direction.

 

ACCOUNT

When there is a requisition and an account on the record, it will be a settlement and therefore an advance.  The account will be credited with the amount and the Advance Suspense Account will be debited with the nett amount.  If there is a tax amount, the tax account will be credited with the tax amount.  The requisition actual value will not be updated.

 

Where there is a requisition, an advance and no account, the requisition account will be debited or credited with the amount and the Advance Suspense Account will be credited or debited with the nett amount, depending on the direction.   If there is a tax amount, the tax account will be debited or credited with the tax amount.  The requisition actual value will be updated.  Where there is no advance the requisition account will be debited or credited and the bank account will be credited or debited depending on the direction.

 

Where there is an account and no requisition, the account will be debited or credited with the amount and the bank account will be credited or debited with the nett amount.  If there is a tax amount, the tax account will be debited or credited with the tax amount.  No advances are allowed for this type of record.

 

REQUISITION

When there is a requisition and an account on the record, it will be a settlement and therefore an advance.  The account will be credited with the amount and the Advance Suspense Account will be debited with the nett amount.  If there is a tax amount, the tax account will be credited with the tax amount.  The requisition actual value will not be updated.

 

Where there is a requisition, an advance and no account, the requisition account will be debited or credited with the amount and the Advance Suspense Account will be credited or debited with the nett amount, depending on the direction.   If there is a tax amount, the tax account will be debited or credited with the tax amount.  The requisition actual value will be updated.  Where there is no advance the requisition account will be debited or credited and the bank account will be credited or debited depending on the direction.

hmtoggle_plus1Total Amount Selected For Recon

This field keeps the total of all the bank transactions selected for reconciliation.

hmtoggle_plus1Transaction Results

The Transaction Results tab is enabled when a "Bank" is selected on the Inquiry tab and the user has a security profile linked to the function Bank Transaction with an access allowed of Inquire.

 

When the Transaction Results tab is clicked all bank transactions satisfying the selection criteria will be displayed.