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Structure

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The Structure tab is used to display the organisation by showing the links between Cost Centres and Divisions in your organisation.  This function allows for both 'Top-Down' and 'Bottom-Up' inquiries.

 

On this tab the following fields can be viewed:

 

hmtoggle_plus1Cost Centre Structure

Displays the Cost Centre structure if Display is clicked according to the structure settings.

 

When Show Only Active is checked, Financial Year is enabled, and all the actual costs, latest and approved budgets are checked for all the accounts of the selected Cost Centre, for the selected Financial Year.

 

When there are budgets and/or actual costs, the specific Cost Centre is displayed in the structure.  Actual costs, latest and approved budgets are only taken into account when exploding the structure.

 

When Show Only Active is unchecked, no budgets are taken into account and the entire structure is displayed.  

hmtoggle_plus1Display

When the Display button is clicked, the Cost Centre structure is displayed according to the structure settings.

 

When Show Only Active is checked, Financial Year is enabled, and all the actual costs, latest and approved budgets are checked, for all the accounts, of the selected Cost Centre for the selected "Financial Year".

 

Whenever there are budgets and/or actual costs, the specific cost centre is displayed in the structure. Actual costs, the latest and the approved budgets are only taken into account when exploding the structure.

 

When Show Only Active is unchecked, no budgets are taken into account and the entire structure is displayed.  

hmtoggle_plus1Explode/Implode

Explode shows the top-down structure for the selected Cost Centres.

 

Implode shows the bottom-up structure for the selected Cost Centre and displays the Division to which the cost centre, without a parent Cost Centre, belongs .

hmtoggle_plus1Financial Year

Represents a period in the business cycle of a company.  The beginning and end of a financial year are determined by the financial periods linked to it.

 

It is populated with financial year from the Financial Year table (optional).

hmtoggle_plus1Show Only Active

When checked, Financial Year is enabled, and all the actual costs, latest and approved budgets are checked for all accounts of the selected Cost Centre for the selected "Financial Year".

 

When there are budgets and/or actual costs, the specific Cost Centre is displayed in the structure.

 

When showing an implode structure, Divisions are displayed in the structure where the Cost Centre does not have a parent Cost Centre and this Cost Centre belongs to the specific Division in the structure.

 

When unchecked, no budgets are taken into account and the entire structure is displayed.  The Financial Year combo box is disabled.