Navigation:  Creditor Functions > Creditors >

Invoice Header

Training Manuals Alphabetical Function List Back Print this Topic Previous topicOne level upNext topic
Show/Hide Hidden Text

On this tab the following fields can be viewed:

 

hmtoggle_plus1Add

The user must have a security profile linked to the function Creditors with an access allowed of Add.

 

The "Add" button is enabled when a new invoice number is entered.

 

When the "Add" button is clicked, the new invoice number, invoice type, organisation code, invoice date, reference number and the payment currency is inserted into the Invoice table.

hmtoggle_plus1Amount Outstanding

This field displays the total amount outstanding as (nett invoice amount - nett settlements) in the baseand/or foreign currency).

 

Nett settlements is calculated as (non credit link settlements - credit link settlements)

hmtoggle_plus1Change

The user must have a security profile linked to the function Creditors with an access allowed of Change.

 

The "Change" button is enabled when an existing invoice number is selected.  When the "Change" button is clicked, the Invoice table is updated with the invoice date, reference number and the payment currency where:

 

The organisation code is set equal to the supplier entered, and the invoice number is set equal to the invoice number entered.

hmtoggle_plus1Creditors Clerk

This is a read only field that displays the surname, first name, middle initial, and employee ID of the creditors clerk for the supplier.

 

RELATED TOPIC: Employee Information

hmtoggle_plus1Delete

The user must have a security profile linked to the function Creditors with an access allowed of Delete.

 

The "Delete" button is enabled when an existing invoice number is selected.  When the "Delete" button is clicked, the selected invoice number is deleted from the Invoice table.

 

When deleting the header, all lines which have the same supplier and invoice number, will be deleted from the Invoice Line table.

 

An invoice header can only be deleted if there are no links on the Invoice Line Link table for the invoice header.

hmtoggle_plus1Expected Statement Date

This will default to the month end date. This date will be used to calculate expected settlement date/discount date if the settlement term indicated that the statement date is applicable

hmtoggle_plus1Nett Invoice Amount

This field displays the (total amount invoiced - the total credit amount) in the foreign and/or base currency as the nett invoice amount.

hmtoggle_plus1Number Of Lines

This is a read only field that displays the number of existing lines on  the selected invoice.

hmtoggle_plus1Payment Currency

This is the currency of the invoice received, and it displays the currency description (currency symbol) from the Currency table.

 

The number of characters to be entered before the list is shown is governed by the value of "populate length" (mandatory).

 

The payment currency, of an existing invoice cannot be changed.

 

When a supplier is selected, the Payment Currency will default to the supplier's "Def contractual currency code" on the External Organisation table.

 

If no default contractual currency code exists on the External Organisation table, it  defaults to the Currency Base on the System Configuration table.

hmtoggle_plus1Place On Hold

All settlements of the entire Invoice will be placed on Hold.  The link status will change to Inactive.

hmtoggle_plus1Reference Number

This is a text field that the creditors clerk can use to capture any reference information regarding the invoice/credit note, such as a batch-number.

It can have a maximum length of 50 characters (optional).

hmtoggle_plus1Reverse On Hold

Only an user with a special profile (Creditors No Reference) to override Invoice on Hold will be able to select Invoices for Settlements. The status of the links will change to Active.

hmtoggle_plus1Settlement Rule

The Settlement Rule governs whether a payment made to your supplier can settle amounts due for multiple invoices.  If set to - "M - Multiple Invoices". Then a single cheque for example can settle more than one Invoice.  If set to "S - Single Payment" then the payment made can only settle the amount due for one Invoice.

hmtoggle_plus1Total Amount Invoiced

This field displays the total amount invoiced in the foreign and/or base currency.

 

This amount is calculated from the existing invoice line links excluding credit links.

 

If invoice lines exists, but they are not linked to purchase orders, invoice/credit notes or service requisitions, this amount will be zero.

hmtoggle_plus1Total Amount Settled

This field displays the total amount settled in the foreign and/or base currency.

hmtoggle_plus1Total Credit Amount

This field displays the total credit amount in the foreign and/or base currency.  This is calculated from all the existing credit links against the invoice.