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Invoice Lines

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On this tab the following fields can be viewed:

Comments

This is a text field, used by the Creditors clerk to capture any comments describing the invoice line being captured.

 

It can have a maximum length of 70 characters (optional).

Creation Date

The "Creation Date" is the date on which the invoice was captured.

When an existing line is selected in the list box, this field displays the date in the "Capture Date" column and is disabled.

 

hmtoggle_plus1Existing Lines

When an invoice number is selected on the "Invoice Header" tab, this list box is populated with the line number, capture date, quantity invoiced, total price, tax amount, total including tax, links, and the comments for all existing invoice lines.

Invoice Line Number

This is the invoice line number as it appears on the invoice. When a line number is selected in the "Existing Lines" list box this field displays the invoice line number of the selected line.

It is an alphanumeric field with a maximum length of 10 characters.

When a new line number is entered, the "Unit Price" and "Quantity" fields are cleared and the "Invoice Date" is set equal to today's date.

Invoice Quantity

This is the converted quantity being invoiced.  The quantity must be zero for additional costs, service requisitions, and advance payments. When adding a manual credit note then the quantity also need to be zero.

This field can have a value between 0 and 999,999,999.999.

hmtoggle_plus1Tax Amount

This amount will be calculated by the system, using the total tax percentage on the System Configuration table when a unit price is entered.

 

It will be disabled if the payment currency on the header is not equal to the base currency on the System Configuration table.

 

When the total tax amount is changed the total tax percentage field will reflect the changed percentage.  When an existing line is selected in the list box, this field will display the value in the "Tax Amount" column and will be disabled.

Tax%

It is a default percentage based on the tax percentage prescribed by the Receiver of Revenue.

When the total tax amount field is changed, the value in this field will reflect the changed percentage.

hmtoggle_plus1Total (Excl Tax)

This amount is calculated as (invoice quantity * the unit price).

 

It can have 12 digits before and 2 digits after the decimal point.

 

When a unit price is entered this field reflects the (unit price * the quantity).

Unit Price

This field is used to specify the invoice unit price in the foreign or base currency.

 

When a unit price is entered, the tax amount will be calculated according to the default tax percentage on the System Configuration table (if the payment currency on the header is equal to the base currency on the System Configuration table).

When the price (excluding tax) is changed, the new unit price will be reflected.  The unit price is calculated by dividing the total price by the quantity.

hmtoggle_plus1Total (Incl Tax)

It is the total invoice amount including tax.  When an existing line is selected in the list box, this field will display the value in the "Total Inc. Tax " column and will be disabled.