Navigation:  Banking > Creditors Payment > Invoice Selection > Selection Criteria >

Bank Transaction Detail

Training Manuals Alphabetical Function List Back Print this Topic Previous topicOne level upNext topic
Show/Hide Hidden Text

This frame provides all the bank transaction details to be selected when settling with an existing bank transaction. Specific settlement methods such as Cheque, Credit Card, Cash and/or Transfer can be selected.

 

The default setting is Transfer. Depending on the check box selected the bank transactions displayed will be either with the method cheque, bank transfer, cash or all of them.

 

The Cheque option will be disabled if the currency selected is not equal to the Base Currency on System Configuration and the System Configuration setting, Cheque Payment To Foreign Currency is equal to "No".

 

Payment Method

One of four payment methods needs to be selected to indicate which method of settlement needs to be used. Cheque, Cash, Credit Card or Transfer can be selected.

 

The default option is the Settlement Type selected on the Invoice Selection tab. If all the check boxes have been selected, the default option is Cheque.

 

If the System Configuration setting Allow Cheque Payment To Foreign Currency is equal to "No" (0), and the currency selected on the Invoice Selection tab is not equal to the Base Currency on System  configuration, then the  Cheque option will be disabled.

 

Bank Code

This field is populated with banks from the Bank Internal table where Cheque Payments Allowed, Cash Payments Allowed, Transfer Payments Allowed, and Credit Card Payments Allowed are equal to Yes (1) if the Cheque, Cash, Transfer, and/or Credit Card options have been selected.

 

Only banks, where the current login user has a profile of "Bank To Organisation", and a 'To Date' that is greater or equal to today's date will be populated from the Bank Transaction Access table.

Transactions from

This field defaults to today's date. Only bank transactions that occurred after or on the specified date will be displayed.

Direction

Either "Into Bank" or "Out of Bank" must be selected as a bank transaction direction. These options govern the population of the "Bank Transaction" combo box. The default option is 'Out of Bank'.

The option "Into Bank" will typically be used when a payment is received from a supplier i.e. goods return to be paid back

Bank transaction

is populated with the transaction date time, amount (amount + tax amount), account, division code, account description, bank statement, bank statement item, the available amount calculated as the (amount + tax amount) - (the settlement amount) from the Bank Transaction Account, Account, Account Codes and Creditor Settlement tables where:

 

The status on the Account Codes table is Active "A",

The transaction supplier is equal to the beneficiary on the bank transaction,

The method is equal to the payment method selected,

The transaction date time is greater or equal to the from date entered, and

The cancel date is equal to spaces.

The direction on the Bank Transaction table is Out of Bank "O" (when "Out of Bank" is selected), or

The direction on the Bank Transaction table is Into Bank "I" (when "Into Bank" is selected).

 

The number of characters to be entered before the list is shown is governed by the value of "populate length" (mandatory).

 

RELATED TOPIC: Bank Transaction

 

Transaction supplier

It defaults to the selected Supplier.  It is populated with the name, trading status and organisation code from the External Organisation table where a valid Creditors account exists.

 

The number of characters to be entered before the list is shown is governed by the value of "populate length" (mandatory). This is the bank transaction's beneficiary external organisation.

Cheque Range

If the payment method is Cheque, a cheque range needs to be selected. The range of cheques for the Bank Code selected, will be displayed from the Bank Internal table.

 

Only cheque ranges where the To Cheque Number is greater than the From Cheque Number will be displayed.

 

Cheque Number

The current cheque number from the Cheque Range selected is displayed here.