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Distribute Docs

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This tab has 3 sub tabs that are applied as follows:

 

SELECT APPLICABLE DOCS

To select document revisions for distribution and to specify the reason for distribution, the action required where applicable and the return by date for documents such as library books, magazines or wherever return is required by a certain date.

 

DISTRIBUTE

To select the project group, employee or organisation to whom/which the selected documents are to be distributed, as well as the distribution media and the number of copies after which the distribution takes place and a receipt number is allocated.

Mail is sent to employees during distribution and where the distribution is made to an External organisation, an internal employee (as specified) receives the mail on behalf of the organisation.

The allocated receipt number also becomes visible after a successful action.

 

RECEIT DETAILS

To view and print a receipt that can accompany the documents to obtain receipt confirmation. The tab will also display whether a receipt has been printed when a specific receipt number is selected.