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Billing

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On this tab the following fields can be viewed:

 

Settings

 

hmtoggle_plus1Allow Credits On Latest Invoices

If this setting is checked, then credits given on previous invoices that have already been printed can be added to the latest existing but not printed/not print approved invoice.  If unchecked a new credit note must be created.

 

When the Independent Accounting checkbox is unselected on the Static tab and a Parent Organisation is entered, this field will be populated with the data from the parent and will be disabled.

hmtoggle_plus1Allow Links Without Source

When this option is unchecked, either the Order Information or the Source Invoice Information must be specified on invoice links.

 

When the Independent Accounting checkbox is unselected on the Static tab and a Parent Organisation is entered, this field will be populated with the data from the parent and will be disabled.

hmtoggle_plus1Allow Multiple Orders Per Document

When this option is unchecked and a new invoice line link has an order different from any of the other links on that document, the link must be added to a new invoice that must be created.

 

When the Independent Accounting checkbox is unselected on the Static tab and a Parent Organisation is entered, this field will be populated with the data from the parent and will be disabled.

hmtoggle_plus1Billing Address

It is populated with bill address lines from the External Organisation table.

 

These fields indicate where the Invoice(s) is to be sent.

 

The Country Code and Zip Code are mandatory.

hmtoggle_plus1Country Code

This field displays the Country where the Invoice(s) is to be sent.  It defaults to the Default Country Code on System Configuration.

hmtoggle_plus1Credit Link Option

With this option the company can decide on where credit links should be added:

 

A credit link can be added to the original invoice.
A credit line and link can be added to the original invoice.
Credit Links can be added to Credit Notes

 

The settings, are governed by the Debtor Credit Line Option and the Force Debtor Credit Line Option settings on System Configuration.

 

When the Independent Accounting checkbox is unselected on the Static tab and a Parent Organisation is entered, this field will be populated with the data from the parent and will be disabled.

hmtoggle_plus1Debtors Credit Note

If the option "Credit Links Can Be Added To Credit Notes" is selected as the Credit Link Option, then this option is used to decide in what manner credit links should be added to credit notes:

 

Add a credit link to the latest credit note.
Add a credit line and link to the latest credit note.
Create New Credit Note.

 

The settings are governed by the Debtor Credit Note Option and the Force Debtor Credit Note Option settings on System Configuration.

 

When the Independent Accounting checkbox is unselected on the Static tab and a Parent Organisation is entered, this field will be populated with the data from the parent and will be disabled.

hmtoggle_plus1Invoice Option

This field displays whether this External Organisation will issue an Invoice with every transaction or not.

 

The Debtors Invoice drop down list is populated the column descriptions from the Column Values table where the column name is equal to Debtor Invoice Opt.

 

When the Independent Accounting check box is unselected on the Static tab and a Parent Organisation is entered, this field will be populate with the data from the parent and will be disabled.

hmtoggle_plus1On Hold Link Enforce New Document

When this option is unchecked and any link on an invoice has a status of "H" (On Hold) no new links can be added to this invoice

 

When the Independent Accounting checkbox is unselected on the Static tab and a Parent Organisation is entered, this field will be populated with the data from the parent and will be disabled.

hmtoggle_plus1Postal/Zip Code

Is populated with the bill address postal code from the External Organisation table.

 

The length has a maximum of 8 characters (mandatory).

 

Payment Defaults

 

hmtoggle_plus1Apply Payments Defaults

Certain currencies and Bank Codes can be set per External Organisation and can be stored.  New settings can be added and unused settings can be deleted.  After the selection was made and all changes were made, this button can be used to store the latest setting and/or changes.

hmtoggle_plus1Payment Defaults Grid

In this grid all information are displayed by which the company is dealing with the selected External Organisation.  The user must have a security profile linked to the function External Orgaisation with an access allowed of Add, Change and Delete to be able to edit this grid.