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EDI

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Carries the information pertaining to the External Organisation, as to communicate or do Bank Transactions through Electronic Media.

 

On this tab the following fields can be viewed:

 

hmtoggle_plus1Add

The user must have a security profile linked to the function External Organisation with an access allowed of Add.

 

The "Add" button is enabled when a new External Organisation is entered.  When the "Add" button is clicked, the new External Organisation record is inserted in the External Organisation table.

 

BUSINESS RULES WHEN ADDING A NEW EXTERNAL ORGANISATION:

 

1.The organisation code may not be spaces.

 

2.The organisation name may not be less than 3 characters.
 
3.The billing address may not be less than 2 characters.
 
4.The billing address postal code must be entered.
 
5.The debtor and creditor trading statuses must be either Active "A" or Inactive "I".

 

6.The parent organisation of this organisation may not be the selected organisation itself, as this will cause an organisation structure loop.

 

7.The credit limit and total credit limit must be between 0 and the Credit Limit Max (Debtors) as specified on System Configuration.

 

8.If a creditor control account is entered a creditor clerk must be selected and vice versa.

 

9.If a debtor control account is entered a debtor clerk must be selected and vice versa.

 

10.The creditors account must be an active, divisional balance sheet account code.

 

11.The creditors clerk must be an active employee.

 

12.The debtors account must be an active, divisional balance sheet account code.

 

13.The debtors clerk must be an active employee.

 

14.The city must exist.

 

15.The bank must exist.

 

16.The parent organisation must exist and must be active.

 

17.An organisation bank code must be selected.

 

18.The default creditor freight terms must exist.

 

19.The default debtor freight terms must exist.

 

20.The default creditor acceptance criteria must exist.

 

21.The default debtor acceptance criteria must exist.

 

22.The default contractual currency must exist.

 

23.If the trading status for creditors is set to active a creditors account supplied.

 

24.If the trading status for debtors is set to active a debtors account supplied.

 

25.If debtor active status is checked and cash sale is not checked, a credit limit greater than zero must be supplied.

 

26.To add catalogue records, the user must have a security profile linked to the function External Organisation Catalogues with an access allowed of Add.
hmtoggle_plus1Bank Statement Reference Id

This is a read only field referenced nowhere else in the system.

hmtoggle_plus1Banking Details

This grid displays all settings of a specific Bank Code.

hmtoggle_plus1Change

The user must have a security profile linked to the function External Organisation with an access allowed of Change.

 

If the user does not possess change rights, but is logged on as the Debtors Clerk or Acting Debtors Clerk, he/she can change the Debtors information.

 

If the user does not possess change rights but is logged on as the Creditors Clerk or Acting Creditors Clerk, he/she can change the Creditors information.

 

The "Change" button is enabled when an existing External Organisation is selected.  When the "Change" button is clicked, the existing External Organisation record on the External Organisation table is updated.

 

 

BUSINESS RULES WHEN CHANGING AN EXISTING EXTERNAL ORGANISATION:

 

 

1  The organisation code may not be spaces.

 

2.  The organisation name may not be less than 3 characters.

 

3.  The billing address may not be less than 2 characters.

 

4.  The billing address postal code must be entered.

 

5.  The debtor and creditor trading statuses must be either Active "A" or Inactive "I".

 

6.  The parent organisation of this organisation may not be the selected organisation itself, as this will cause an organisation structure loop.

 

7.  The credit limit must be between 0 and the Credit Limit Max (Debtors) as specified on System Configuration.

 

8.  If a creditor control account is entered a creditor clerk must be selected and vice versa.

 

9.  If a debtor control account is entered a debtor clerk must be selected and vice versa.

 

10.  The creditors account must be an active, divisional balance sheet account code.

 

11.  The creditors clerk must be an active employee.

 

12.  The debtors account must be an active, divisional balance sheet account code.

 

13.  The debtors clerk must be an active employee.

 

14.  The city must exist.

 

15.  The bank must exist.

 

16.  The parent organisation must exist and must be active.

 

17.  An organisation bank code must be selected.

 

18.  The default creditor freight terms must exist.

 

19.  The default debtor freight terms must exist.

 

20.  The default creditor acceptance criteria must exist.

 

21.  The default debtor acceptance criteria must exist.

 

22.  The default contractual currency must exist.

 

23.  If the trading status for creditors is set to active a creditors account supplied.

 

24.  If the trading status for debtors is set to active a debtors account supplied.

 

25.  If debtor active status is checked and cash sale is not checked, a credit limit greater than zero must be supplied.

hmtoggle_plus1Delete

The user must have a security profile linked to the function External Organisation with an access allowed of Delete.

 

The "Delete" button is enabled when an existing External Organisation is selected.  When the "Delete" button is clicked, the organisation code is deleted from the External Organisation, External Contact Person and External Org Parts tables.

 

This operation will not be performed if this Organisation Code exists on any of the following:

 

Table Name

 Field Name

Location

 Organisation Code

Service Requisition

 Organisation Code

Bank

 Organisation Code

Invoice

 Organisation Code

Debtor Invoice

 Organisation Code

Bank Transaction

 Organisation Code

Order Master

 Organisation Code

External Organisation

 Parent Organisation

Part Master

 Preferred Supplier

hmtoggle_plus1Edi Participant

This field is used to capture the person who typically will be the recipient of the electronic data interchange.  The field is used for reference purposes only.

hmtoggle_plus1E-Mail Address

It is populated with the E-mail address from the External Organisation table.

 

The length has a maximum of 35 characters (optional).  This is an information field only and is not referenced elsewhere.

hmtoggle_plus1Transfer Delivery Method

It is populated with the transfer deliver method from the External Organisation table.

 

The length has a maximum of 40 characters.  This is an information field only and is not referenced elsewhere.

hmtoggle_plus1Transfer Format

It is populated with the transfer format from the External Organisation table.

 

The length has a maximum of 20 characters (optional).  This is an information field only and is not referenced elsewhere.

hmtoggle_plus1Transfer Medium

It is populated with the transfer medium from the External Organisation table.

 

The length has a maximum of 20 characters (optional).  This is an information field only and is not referenced elsewhere.

hmtoggle_plus1Website Address

This is a read only field referenced nowhere else in the system.