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On this tab the following fields can be viewed:

 

hmtoggle_plus1Add

The user must have a security profile linked to the function Journal Source  with an access allowed of Add.

 

The "Add" button is only enabled when a new journal source code is entered.   When the "Add" button is clicked the new source code and description is inserted into the Journal External Source table.

 

This button will be disabled when the Internal Source option is selected.

 

BUSINESS RULES WHEN ADDING:

 

1.The length of the journal source description must be 3 characters minimum.
2.The length of External Journal Source Codes must  be two characters.
3.The Journal Closing Days must be from 0 to 30.
hmtoggle_plus1Change

The user must have a security profile linked to the function Journal Source with an access allowed of Change.

 

The "Change" button is enabled when an existing journal source code is selected.  When the "Change" button is clicked, the table Journal Source or External Journal Source is updated.

 

BUSINESS RULES WHEN CHANGING:

 

1.The length of the journal source description must be 3 characters minimum.
2.The length of External Journal Source Codes must  be two characters.
3.The journal source code must be entered.
hmtoggle_plus1Delete

The user must have a security profile linked to the function Journal Source with an access allowed of Delete.

 

The "Delete" button is enabled when an existing External Journal Source code is selected.  When the "Delete" button is clicked, the journal source code is deleted from the Journal External Source table.

 

This operation will not be performed if journals with this source code exists on the Journal X-Reference table.

 

This button will be disabled when the Internal Source option is selected.

 

BUSINESS RULES WHEN DELETING:

 

1.The journal source may not be deleted if there are still journals linked to it.

 

2.The Internal Journal Source Codes can not be deleted i.e.

A        Fixed Assets                                B        Order Operation Labour

C        Creditors                                D        Debtors                                

E        External Journal                                F              Fluctuation Journals

G     Order Operation Timesheet                       H        Hand Journals                                

K        Creditors Settlement                                L        Debtor Settlement Journal

M        Movement                                N        Node Timesheet

O        Correction                                P             Sales Provision                                

R        Reverse Hand Journal                                S        Cash Management

T        Cost Centre Divisional Transfer                U        Part Revaluation

V        Node Provision                                               W        Vehicle

X     Provision Journals                              Y        Year End Journal

 

3.   The external source code 'IJ' may not be deleted. (as it is used for interdivisional transfers)

 

 

 

hmtoggle_plus1Defaults Closing Days

This field populates with the default of 0 working days.  This field specifies if journals for this Journal Source may still be posted to a past financial period for so many working days after financial period end date as according to the financial calendar.

 

All External Journal Sources, and the following Internal Journal Sources: A'H'K'L'M'O'R'S and V can be re-opened on the Journal settings tab.  As soon as the number of days set here have expired, a program scheduled to run at midnight (as set on System Configuration function) will  close the financial period for the relevant journal source as can be seen on the Journal Settings tab.

 

From 0 to 30 days may be specified.

hmtoggle_plus1Description

This field displays a short narrative description of the selected journal source code from the Journal Source table.

 

It is an alphanumeric field with a maximum length of 255 characters (mandatory) and can be changed by the user.

hmtoggle_plus1Journal Source Type

The Journal Sources can be one of two types:

 

Internal

Journal Sources used for real time system generated journals are referred to as internal journal sources.  Internal Journal Source Codes are kept on the Journal Source table.

 

External

This is a two characters code used for external journals.  External Journal Source Codes can be maintained and kept on the Journal External Source table. External journals appear in the Journal table with a source code of 'E' and in the Journal Xref table with a two character user defined source code.

hmtoggle_plus1Source Code

It is populated with the Journal Source Code and description from the Journal Source and External Journal Source tables.

 

The number of characters to be entered before the list is shown is governed by the value of "populate length" (mandatory).