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Number Control

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The number ranges and format for all number control fields in the system are maintained from this function.

 

hmtoggle_plus1Apply

The user must have a security profile linked to the function Number Control with an access allowed of Change.

 

When the "Apply" button is clicked, the changes made are physically updated.  This operation will not be performed if any of the following

conditions exist:

 

1.  The current node number, requisition, delivery note number, request number, and account number are empty; and

 

2.  The current firm order number and planned order number are less than zero.

 

hmtoggle_plus1Division Control

The number control grid is populated for the selected division. The division combo is populated with only independent business entities when the system configuration setting Number Control per independent division is on. If the setting is off all divisions will populate and all divisions are allowed to have independent number control fields.

 

hmtoggle_plus1Mode

The mode indicates on what level the number control will be valid.

 

When system control mode is selected all the number control fields will be displayed and the system wide ranges are set up. With the mode divisional control. Only number control fields that are division number control enabled will be displayed and changed for the specific division selected.

 

hmtoggle_plus1Number Control Grid

 

If ticked, the system will generate the unique identifier (number) for the specific field according to the number format specified.

 

If not ticked, the user enters a free format number as a unique identifier for the specific field where used.

 

This field displays the last number generated by the System for the specified field.

 

This field indicates whether the field are setup for division number control. It can be set for the system when the  mode are system control. When mode are division control it indicates whether the division has its own number control ranges.

 

The following fields are allowed to have number control in Qmuzik:

Credit Note Number
Debtor Delivery Note Number
Debtor Invoice Number
Sales Order Number
Sales Quote Number
Release PO Number
Hire_Dispatch_Note
Hire_Return_Note
Sales Forecast
Hire_Quotation
Site_Collection_Number

 

This field displays the highest number possible, based on the number format for the specified field

 

The unique identifiers, which are subject to number control, are listed in this column.  On most of these fields, the user can decide if the system should generate the unique identifier number or the user may enter a free format number.

 

If the number is to be system generated, set auto numbering to on. If the number is to be specified by the user set auto numbering to off.

 

Currently, some of these fields will always have automatic numbering and are therefore not editable (grayed out).

 

This is the last system or user generated number for accounts created from within the Accounts function.

 

It is an alphanumeric field (maximum 10 characters) where the user can specify the next account number. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 

This is the last automatic generated number used as reference number for all creditors invoices generated in the system.

 

This is the last system or user generated number for assets created using the Asset Information function.

 

It is an alphanumeric field (maximum 35 characters) where the user can specify the next asset number to be used. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 


 


 


 


 


 


 


 


 

It is the last system-generated number for credit notes created from within the Concession And Deviation function.

 

It is an alphanumeric field (maximum 10 characters) that enables the user to specify the next concession/deviation number.  The number format, end value and current value can however be maintained.

 

It is the last system-generated number for credit notes created from within the Debtors function.

 

It is an alphanumeric field (maximum 10 characters) that enables the user to specify the next credit note number. Auto Numbering on this field always applies and cannot be set to yes or no. The number format, end value and current value can however be maintained.

 


 

It is the last number allocated by MRP to planned purchase and production orders.  It is a numeric field that enables the user to specify the next planned order number. This field as well as the auto numbering setting, number format, end value and current value cannot be maintained.

 


 

It is the last system generated number allocated to a delivery note created as a result of a Production to Customer movement.

 

It is an alphanumeric field (maximum 15 characters) that enables the user to specify the next delivery note number. Auto numbering always applies on this field and cannot be set to yes or no. The number format, end value and current value can however be maintained.

 


 


 

It is the last system generated number for change proposal created in the Change Proposal function.  

 

It is an alphanumeric field (maximum 10 characters) where the user can specify the next credit note number to be used. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 


 


 


 

This is the last number given by the system to a specific batch of external journals imported from the External Journal function.

 

It is the last number allocated to a firm purchase order created from within the Stock PO Requisitions function. This field as well as the auto numbering setting, number format, end value and current value cannot be maintained.

 

It is the last system-generated number for credit notes created from within the Store To Supplier and Inspection To Supplier function.

 

It is an alphanumeric field (maximum 10 characters) that enables the user to specify the next return advice number.  The number format, end value and current value can however be maintained.

 

This is the last system generated number for hand journals created using the function Hand Journal.

 


 

This is the last system generated number for a hire dispatch created in the Order Line Site Movement function.

 

It is an alphanumeric field (maximum 50 characters) where the user can specify the next supplier contract number. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 

This is the last system generated number for a hire return created in the Order Line Site Movement function.

 

It is an alphanumeric field (maximum 50 characters) where the user can specify the next supplier contract number. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 


 

This is the last system generated number for internal orders created in the Order Master function.

 

It is an alphanumeric field (maximum 30 characters) where the user can specify the next internal order number to be used. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 


 

This is the last system generated number for maintenance orders created in the Order Master function.

 

It is an alphanumeric field (maximum 30 characters) where the user can specify the next maintenance order number to be used. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 

It is the last system generated number for nodes created from within the Node function.

 

It is an alphanumeric field (maximum 5 characters) where the user can specify the next node number to be used. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 


 

This is the last system generated number for pallets created in the Pallets function.

 

It is an alphanumeric field (maximum 30 characters) where the user can specify the next pallet ID.  This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 


 

This is the last system generated number for purchase order Rfq's created in the Purchase Order RFQ function.

 

It is an alphanumeric field (maximum 30 characters) where the user can specify the next internal order number to be used. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 

This is the last system generated number for quality and quarantine actions created in the Quality Actions and Quarantine Actions function.

 

It is an alphanumeric field (maximum 20 characters) where the user can specify the next internal order number to be used. This field as well as the number format, end value and current value are maintainable. The auto numbering setting can not be maintained.

 

This is the last system generated number for purchase orders created in the Purchase Orders and/or Released Purchase Order Generation function.

 

It is an alphanumeric field (maximum 30 characters) where the user can specify the next purchase order number to be used. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 

This is the last system generated number for requests created from within the Request function.

 

It is an alphanumeric field (maximum 4 characters) where the user can specify the next request number. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 

This is the last system generated number for requisitions created in the Requisitions function.

 

It is an alphanumeric field (maximum 5 characters) where the user can specify the next requisition number. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 


 

This is the last system generated number for sales orders created in the Customer Orders and Sales Order Wizard functions.

 

It is an alphanumeric field (maximum 30 characters) where the user can specify the next sales order number. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 


 


 

This is the last system generated collection number created in the Site Collection function.

 

It is an alphanumeric field (maximum 50 characters) where the user can specify the next supplier contract number. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 

This is the last system generated number for contract number created in the Contract Master Supplier Functions.

 

It is an alphanumeric field (maximum 30 characters) where the user can specify the next supplier contract number. This field as well as the auto numbering setting, number format, end value and current value are maintainable.

 


 

 

This field is used to specify the format the System should use to create the unique identifiers automatically. The legend is as follows:                                

 

A   denotes alphabetic characters

9   denotes numeric characters including zero

*   denotes alphabetic and numeric characters

""  is used to define a constant

 

If the number must start with F, followed by 3 numeric characters, followed by 1 alphabetic character, the format will be: "F"999A.

 

This field indicates wheteher the system are set up to allow number control per division.

 

hmtoggle_plus1Refresh

If the user changes one or more values and clicks the "Refresh" button, the changed values as well as the unchanged values will be refreshed.