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Part Master

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The Part Master contains the master records of all items in your organization and uniquely identifies an item via a user assigned part number. The record contains descriptive data and where applicable, cost and control data for the purpose of inventory replenishment and/or maintenance.

Part master records are thus created and maintained via this function and multiple data elements are provided that will be mandatory or optional depending on part criteria such as source, MRP planned, maintenance significance etc.  Part master records are created for all items that have an interface with a functional business area.  These will include, for example, end items, assemblies, sub-assemblies, components and/or material required, to define a product structure.  Other examples may include consumables, tools, gauges, jigs, floor stock items, machines, customer-furnished items, supplier consigned items, documents and manuals or for any other application that requires reference to a part number (Documents should however preferably be created in the Document Master).


A high level of data integrity is required for part master records and multiple checks and balances, including a number of controls in System Configuration, exist to aid the user to properly maintain the various data elements.


The L.S.A. tab contains L.S.A. (Logistical Support Analysis) data which includes maintenance related data but also identifies a part as being a dangerous goods item or a controlled defense item.  It allows for specification of the Denomination of Life (actions, distance, time etc.) for a maintenance significant item and whether such an item can be repaired or must be discarded if a functional failure is detected. It identifies  whether positions of linked components with position annotations and quantities can be specified in the bill of material of an item. It furthermore contains settings to classify a dangerous goods item, it's compatibility class and UN identification number.


The Planning 1 and Planning 2 tabs contain control elements relating to the planning and stock replenishment of a part as well as inventory control options. This, for example, includes order and safety stock policies, lead time elements, planning/buying responsibility, supplier preferences, primary store and other criteria.  The part's buyer/planner will be permitted to update data on these tabs without requiring a profile to which part master change rights have been granted.


The Price tab consist of four sub tabs named Financial Year Data, Part Sales Price, Part Price Scenario's, Part Sales Price Scenario's. The individual tabs are applied to maintain and/or view the budgeted/direct cost for a part per  financial year, the effective date based sales price for a part where applicable, or different  scenario based budgeted- or sales prices.  The financial year data tab also displays the last purchase detail for purchased and subcontract parts, the last average cost and last average cost calculation method (if average costing applies as the stock valuation method).

Only selected cost elements can be maintained on the Financial year data tab and this will depend  on the source of the part e.g. Purchased and Customer-furnished (material cost only), Sub-contract (sub-contract cost only) and Inter plant (transfer cost only).


The update of such cost elements will only be permitted if the logged in employee is the Part Buyer or an employee acting for the part buyer, or the logged in employee has a profile linked to the Financial Year Data, Part Sales Price, Part Price Scenario and Part Sales Price Scenario functions.  The part cost for manufactured, inter plant and phantom parts are updated via the Cost Generation function, as is the material and/or labor cost elements for sub-contract and inter plant parts.


Cost can only be maintained for the current and future financial years.  The setting, Allow Next Year Cost Update via Part Master on Division can be set to temporarily not allow updates for the next financial year should Management, for example, decide to 'freeze' the base line for finalizing budgets, cash flow projections, product costing etc.  Updates for the current financial year are governed by the setting Allow Current Year Cost Update via Part Master on Division .  The part financial year data is extensively applied by related company journal entries, the Cost Generationfunction, the Requisition function and others.


Movements involving stock that is regarded as an asset (being company owned stock for fixed account parts that have a stock status of new or used) will result in the posting of Journal entries.  Updating the part cost for the current financial year for such parts will also result in the posting of revaluation Journal entries for stock, work in progress and suppliers suspense where applicable.


The Long Desc/Characteristics tab allows for a long description of up to 255 characters to be entered for a part as deemed necessary and also allows for the viewing and linking of characteristics to further describe the attributes of a part.


The Revisions tab is applied to maintain revisions made to the drawing, illustration, document, sketch or instruction of a part.  The "Revision Number" identifies the version of such items and is not part of the part number. The material requirements process will not differentiate between different revisions of a part for the purpose of supply chain planning, although stock records and movement history will reflect the revision number where applicable.  Should the form, fit or function of a part be affected by an engineering change, the part number for the part has to be changed.  Different revisions of a part cannot be stored in the same location number. Revisions are effective date based and provision is made to capture the revision configuration status and security classification.


This tab will also, when a revision number is selected, display any associated/linked documents for such revision number.


The setting ECP Control Part Revisions on the Product Master record of the product code to which the part is linked, governs whether part revisions are subject to ECP control.  If so, the addition, update or deletion of revision numbers or revision detail on this screen will be subject to the existence of an approved engineering change proposal.  The level of control will govern whether key fields being updated or deleted need to have been predefined on the ECP detail or not.


Please note that the changing of a revision on a drawing, for example, revision 01 to revision 02 is viewed as a 'revision add' and not a 'revision change'.  Change relates to an existing revision number such as changes made to the configuration status, notes, implementation date, or security classification of an existing revision number.


The Stock tab displays the stock on hand details for all locations and all stock statuses for the selected part.  The screen does however provide different view options to filter the display based on division, store, project, stock status and other criteria.


Stock can have a status of either of the following:



New stock is stock as replenished through the normal source for the part.  This is normally the production stock of a company.



Used stock is stock that is as good as new but was previously used.  The stock cannot be used for normal production unless specifically allocated to a requirement.  This stock is not viewed by MRP.



Repaired stock is stock that was previously awaiting repair and has been repaired by a repair order.  The stock is not viewed by MRP and cannot be used unless allocated to a specific requirement.


Awaiting Repair

Awaiting Repair stock can only be utilized on repair orders where the order line part is the same as the requirement part.


Only new and used stock with a fixed account of "Yes" not belonging to an External Organization, is regarded as company assets and will be transacted when movement functions are performed.


The following attributes of stock belonging to the stock statuses above further describe the stock:


External Organization

Stock of all statuses can belong to an external organization.  Such stock is not regarded as company assets and apart from having no stock value, it will be managed in such a way, that such stock can be used only for the organization it belongs to.  Stock awaiting repair can however be issued to a repair order which will ensure that the stock returned as repaired is again allocated to the External Organization.  These parts are not viewed by MRP regardless of the status of the part.



Stock of all statuses can be placed in quarantine.  This stock will only be accessible to rework orders.


Note: In a scenario where only a portion of the stock in a specific location is to be

quarantined, the quarantine stock needs to be transferred to a unique location as the system will force you to quarantine the full quantity on hand for a specific location record.



This stock is only available to the specific requirement it is allocated to.  Stock of all statuses can be allocated. Repaired and External Organization stock can only be issued if allocated.  MRP does not view Allocated Stock or the Requirements it is allocated to.



The user must have a security profile linked to the function Part Master with an access allowed of Inquire.


NOTE: Access to the Price tab requires the user to have a the required security profile for the related sub tab to be accessed which may include Part Master Price, Part financial year data, Part sales price, Part price scenario and Part sales price scenario.

.  An exception is made for Part financial year data for purchased items where the logged in employee is the buyer of the selected part or an employee acting for the buyer.


The Attributes tab displays all other attributes of a selected part number where the function can identify such attributes from other system tables where the part number may exist. These may include Product structures, Part operations, Characteristics, External objects, Permit types, Equipment Base, Maintenance kits, Sales- or Supplier catalogues and many others. The function also allows a comparison between the attributes of a selected part with those of a preceding part or other reference part. Some of these attributes can be copied from the other part to the selected part if the user has the correct security profile for the applicable function.


When linked, i.e. the part standard item data shall be copied automatically to the new part number.


Take note, that data such as the product structure when linked, the product structure function shall be opened in explode/explode mode with the newly created part number selected in the maintained parent part number combo box and the preceding part number selected in the reference parent part number combo box. This provides the user the opportunity to select the applicable components to be added.


When an inquiry is made on a part a label in uppercase and in the colour red may dynamically appear stating "PART ON HOLD".

This label only appears if a part has been placed on hold via the function "Part on hold history".

The function "Part on hold history" provides functionality where a part can be placed on hold to prevent the launching of stock replenishment orders to further procure or manufacture stock. It applies to both purchased and manufactured parts.

The function is thus applied to place a selected part on hold, or to lift the "on hold" status of a part that is currently on hold.

A part with an "on hold" status cannot be replenished. However, regarding replenishment orders that have already been released, the system will allow stock issues, receipts and completion for such order lines.


On this tab the following fields can be viewed:



This is a read only field that displays the description of the "Commodity Code" selected on the "Engineering" tab.

Life Cycle
This is a read only field that displays the "Life Cycle" option selected on the "Engineering" tab.


This is a read only field that displays the description of the "Product Code" selected on the "Engineering" tab.

hmtoggle_plus1Part Description

It is a short narrative description of the part selected.  The length must be between 3 and 50 characters (mandatory).

hmtoggle_plus1Part Number

This combo box is populated with the part number and description from the Part Master table.


The number of characters to be entered before the list is shown is governed by the value of "populate length" (mandatory).


It is an alphanumeric field where the length must be between 1 and 50 characters.


When you have selected a part number and click the icon, the selected part's picture is displayed.

hmtoggle_plus1Part On Hold Status

This label only appears if a part has been placed on hold via the function "Part on hold history".

The function "Part on hold history" provides functionality where a part can be placed on hold to prevent the launching of stock replenishment orders to further procure or manufacture stock. It applies to both purchased and manufactured parts.

A part is thus placed on hold via the function "Part on hold history" which in turn updates a Part_Master field "Part_on_hold".  Once the "on hold" status of a part is lifted, the label "PART ON HOLD" will disappear.


This is a read only field that displays the Source option selected on the "Engineering" tab.


The source specifies how the specific part is replenished.


This is a read only field that displays the description of the "UOM Code" selected on the "Engineering" tab.