Please take note that this functionality is subject to module licensing.
A module license for Part on hold must be acquired to enable and apply this functionality. Please contact your System support person to obtain information regarding this license and applicable fees.
This function provides functionality where a part can be placed on hold to prevent the launching of stock replenishment orders to further procure or manufacture stock. It applies to both purchased and manufactured parts.
The function is thus applied to place a selected part on hold, or to lift the "on hold" status of a part that is currently on hold.
The function has 3 tabs:
Maintain On Hold Status
Replenishment Orders For Part
The "on hold" status of a part is reflected on its Part Master record via text appearing in the colour red "PART ON HOLD" if the Part_Master field Part_On_Hold has a value = 1 (meaning yes)
The On-Hold status of a part is however not maintained via the Part master function, but via this function.
When a part is placed on hold, the function updates the Part Master "Part on hold" status and once this has been done, an inquiry on a part that is currently on hold will display a prominent red label as a warning that the part is currently on hold.
A part with an "on hold" status cannot be replenished. However, regarding replenishment orders that have already been released, the system will allow stock issues, receipts and completion for such order lines.
The "on hold" status will however prevent the addition of any new firm or released order lines or the changing of the order line status to firm or released (unless the status was previously "Closed/completed" and is set back to "released" via a return movement.
The prevention of order launching will only affect standard stock replenishment orders (e.g. stocked- and sub contract purchase orders and internal Production orders) and will not prevent the launching of rework, modification or repair orders.
The function has a list view in which all the history of "hold" and "un-hold" events for a part is visible. Whenever a part is placed on hold, or when the on hold status is lifted, a corresponding record will appear in the list view containing the history. The history record with the max "date performed" will reflect the part's current on hold status.
A record in the list view can be selected to change the comments or to change the estimated resolution date. To change these details select the appropriate record in the History List View, perform the changes and click the icon displaying the tool tip "Save" in order to apply the changes. The "Save" button in the top left of the screen will enable once changes have been made and if the user has "Change" rights for this function.
The Overview tab can be applied to filter and search for parts on hold.
When a part number is selected on this function, or when a part is the results of the overview is selected, all planned and firmed replenishment orders for the part can be viewed by clicking the Replenishment orders for part tab.
The "on hold" process:
In order to place a part on hold, the applicable part number must be specified, as well as a valid reason for placing the part on hold (the reason is selected from a list of valid predefined reasons as created via the function Reason Codes.
Thus, before a part can be placed on hold, the reason code (e.g. Major ECP, Routing incomplete, Obsolete, Tool design incomplete and others) must be created.
The person that initiated/requested the part to be placed on hold must also be defined.
In addition, the estimated resolution date needs to be specified. This is to provide the persons responsible for stock replenishment with an estimated target date as to when the issues will be resolved and stock replenishment will be once again allowed to proceed.
Comments can also be entered to further describe the reason for the on hold status and any additional details such as ECP numbers or other relevant notes. To place a part on hold click the "Hold" button which will enable if the part is not currently "On Hold" and the user has "Add" rights for this function.
The same procedure is followed to lift the "on hold" status of a part.
In this case, the same type of data entry is required, but the reason will be the reason for lifting the on hold status e.g. issues resolved, ECP canceled, Routing completed, Tool design completed etc. The estimated resolution date will be defaulted to the current date. To lift the "On Hold" status of a part click the "Un hold" button which will enable if the part is currently "On Hold" and the user has "Add" rights for this function.
When a part is placed on hold, or when the on hold status is lifted, mail messages are sent to both the part designer and part planner to inform them likewise.
The "on hold" effect on the supply chain:
To enforce the on hold status of a part and to prevent the launching of firm and released replenishment orders, the following checks are performed in associated functions:
The order line "add"- and "update" triggers will prevent the firming or releasing of stocked- and sub contract purchase orders and Production orders.
The Released purchase order generation function will prevent releasing of stocked- and sub contract purchase orders (even though the order line triggers will prevent it, the function will, since multiple parts can be processed at a time, already stop the process at the time of selecting a part that is on hold).
MRP will ignore the Part Master and/or Supplier catalogue settings for the auto-releasing of internal orders and Purchase orders.
The visibility of "on hold" parts:
In addition to the analysis features provided on this function, other functions will also flag the existence of parts on hold. This includes:
Purchasing analysis: An option is provided to expose orders for parts on hold as well as an option to only display orders for parts on hold.
If the option to expose parts on hold was selected, all purchase order lines in the analysis results for parts on hold are displayed in red.
Works order analysis: An option is provided to expose orders for parts on hold as well as an option to only display orders for parts on hold.
If the option to expose parts on hold was selected, all production orders in the analysis results for parts on hold are displayed in red.
Contract Master: For the QA check options for linked project orders, an option is provided to identify orders related to parts on hold.
When such an order is selected and the QA detail tab is clicked, a list on the tab will display the part on hold reason and details.
Part number search: The function also enables searches for parts on hold. The part on hold status can also be selected as an output column for the search results.