This function is applied to record and manage the life cycle of a license/permit that is issued for a specific store/magazine where dangerous goods such as explosives, flammable gasses, radio-active materials and others can be stored.
The license not only carries the status, validity period and applicable store, but also lists the hazard division codes and max volumes that can be stored as per license agreement.
Prior to applying this function to capture actual licenses, the following needs to be set-up:
All Parts that are classifiable as dangerous goods in accordance with local or international regulations (e.g. the International Air transport association or International Maritime regulations) must be identified via the Part master function as being a Dangerous goods regulation item.
Via this identification, a part is also associated with a hazard class and hazard division code, and a storage compatibility class/group is assigned to the part. Predefined part stock locations must also be defined.
Stores that are classified as magazines must be identified.
Via these settings, details are obtained to:
Know the hazard division code of an item
Know the storage compatibility class of an item and therefore its mixed storage rules when stored in conjunction with other items with different hazard division codes and compatibility classes
Know the storage license unit measure code for all hazard division codes and associated parts to measure and control maximum volumes as per license restrictions per store and store license
Know the severity ranking of every hazard division code to apply the volume limitations of the highest-ranking division code when mixes storage comes into play
Know the hazard contents volume per part as defined via the unit of measure conversion function
Know the predefined stores/magazines where specific parts can be stored, thus enabling stock replenishment orders in the supply chain to be routed for delivery to an authorized store where the part is allowed and where storage license agreements are in order.
Know the guidelines as to whether transportation via passenger- or cargo aircraft is permitted.
Obtain knowledge of United Nations ID numbers and approved shipping names to identify hazardous goods for the purpose of packaging rules, transportation and handling.
The help functions for the following is thus also important:
Part Master (to ID and classify dangerous goods)
Dangerous goods regulation (to ID hazard classes and division codes, UN ID numbers and shipping names and transportation guidelines)
Stores (to ID stores that are magazines)
Part stock location (to ID the stores where specific parts can be stored)
Storage compatibility class (to ID storage classes and mixed storage compatibility matrixes)
Part UOM conversion (to ID the hazard contents volume for a specific item)
Once this has been done, this function is applied to capture the license details and license validity period for a specific store/magazine.
If the license does not have an expiry date, select the status "approved".
If the license has an expiry date, choose the status "temporary approved"
All movement functions, where stock is received into stores from Suppliers, from Production, via Unplanned receipts, Stock adjustments or Stock transfers will:
Check an items hazard classification
Check the validity of the Store's license for the hazard division code and max volume allowed
Check for mixed storage compatibility rules and max volumes as per hazard severity ranking
Accordingly either allow or disallow the transaction to be performed
The validity period of a license can be extended, or an existing license can be set to status "expired" and a new license can be captured for a store with new details regarding the hazard division codes and max volumes.
Many dangerous goods regulation items, especially in the Aerospace and Defense industry, are also classified as Controlled defense items.
This identification is also done via Part Master,
The permits required for the Purchasing or Sales of these items in accordance with local or international regulations in arms trade/trafficking are catered for via the Permit Master functionality and associated business processes.